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October 15, 2020
Invitation to Bid and Advertisement
Notice is hereby given that sealed bids will be received for the construction of the project named below by the Board of Supervisors of DeSoto County, Mississippi, until 2:00 P.M. local time on Tuesday, November 17th, 2020, and shortly thereafter will be opened and read aloud publicly.
Location for Receipt of Bids:
Bid for the DeSoto County Justice Court Building
Procurement Coordinator (Angie Irving)
365 Losher Street, Suite 340
Hernando, MS, 38632
Office Hours: 8am-5pm
Electronic Bid Option:
Electronic bids can be submitted at www.centralbidding.com. For any questions relating to the electronic bid process, please call Central Bidding at 225.810.4814.
Plans and Specifications Entitled:
DeSoto County Justice Court Building
Official bid documents may be viewed or downloaded free from the DeSoto County Procurement website at: https://www.desotocountyms.gov/Bids.aspx .
Bid documents can also be viewed or downloaded from Central Bidding’s website for a fee at: www.centralbidding.com .
Bid documents in PDF format may also be obtained at no cost from Memphis Reprographics (https://mrplanroom.com). To view these, download, and receive bid notices by email, you must register on the Memphis Reprographics Plan Room website.
a. Qualified Prime (General) Contractors, Subcontractors, and Material Suppliers may purchase complete printed sets of Bid Documents directly from Memphis Reprographics, the cost of printing is non-refundable.
b. Partial Sets will not be issued.
c. As a courtesy, copies of plans and specifications will be placed in plan rooms in major cities within the area, locally, and elsewhere as bona fide requests are received.
d. Plans and Specifications are also on file in the Office of Procurement, DeSoto County Administration Building, 365 Losher Street, Suite 340, Hernando, MS 38632, during normal business hours. Information concerning this bid can also be found on the Procurement Page @desotocountyms.gov. All bids must comply with the plans and specifications provided. DeSoto County reserves the right to amend the plans and specifications, as necessary, and agrees to notify all having requested bid packets from the DeSoto County Office of Procurement and Central Bidding.
Proposals shall be submitted in duplicate only upon the blank proposal forms provided with the specifications and must be accompanied by Proposal Security in the form of Certified Check or acceptable Bid Bond in the amount equal to at least five percent (5%) of the Base Bid: such security to be forfeited as liquidated damages, not penalty, by any bidder who fails to carry out the terms of the proposal, execute contract and post Performance Bond in the form and amount within the time specified. The Bid Bond, if used, shall be payable to the Owner.
Bids on the Project must be received on or before the period scheduled for the project and no bid withdrawn after the scheduled closing time for the project for a period of forty-five (45) days.
All bids submitted in excess of $50,000.00 by a Prime or Subcontractor to do any erection, building, construction, repair, maintenance, or related work must comply with the Mississippi Contractors Act of 1985, by securing a Certificate of Responsibility from the State Board of Contractors.
Out of state bidders submitting proposals exceeding $50,000 must provide a copy of their state’s preference law.
Bond requirements for this project will include Performance and Payment Bonds.
A. There will be a non-mandatory pre-bid conference for this project on October 29, 2020 at 1:30 p.m. at the DeSoto County Adult Detention Facility Training Room located at:
3425 Industrial Dr W
Hernando, MS 38632
B. Interested Bidders will be able to visit the project site immediately following the pre-bid conference.
Board of Supervisors of DeSoto County, Mississippi
365 Losher Street
Brian P. Bullard, AIA
UrbanArch Associates, P.C.
498 South Main Street
Memphis, TN 38103
DATE OF ADVERTISEMENT: October 15, 2020
October 22, 2020
BID FILE NO: 21-380-166-1 DeSoto County Justice Court Building
All bids must comply with the specifications provided. DeSoto County reserves the right to amend the plans and specifications, as necessary, and agrees to notify all registered Bidders on the websites listed above.
Clearly label sealed bid with the bidding company name, bid date and bid number on the envelope.
All bidders must provide a Certificate of Responsibility number on the outside of the envelope or in their electronic submission in order to be considered for award.
The Board of Supervisors reserves the right to reject any and all bids and waive any informalities.
WITNESS MY SIGNATURE, this the 5th day of October, 2020.